Dashboard
Dashboard Statistics
Total Confirmed ROs
0
Total ROs
0
Total Space (sq. cm)
0
Final Amount (₹)
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Total Confirmed TV/Radio ROs
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Total TV/Radio ROs
0
Upcoming ROs (Next 7 Days)
| RO Number | Insertion Date | Newspaper/Station | Client Name | Type |
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Top 10 Newspapers by RO Count
Top 10 TV/Radio Stations by RO Count
Create New RO
Create Bulk RO
Create TV/Radio RO
Broadcast Dates
Broadcast Schedule
Add schedule for selected stations| Station | Broadcast Date | Duration (sec) | Spots | Slot / Time | Rate (₹) | Actions |
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View All RO
Bulk Edit Insertion Date
| RO Number | Client Name | Newspaper | Edition | Order Date | Insertion Date | Space | HUE | Status | Created By | Actions |
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RO Planner
Application Settings
Company Information
Address Information
Branding Assets
Database Management
Manual Backup
Create an immediate backup of your current database.
Auto Backup Configuration
Register New User
Manage Users
| Username | Name | Role | Status | Actions | |
|---|---|---|---|---|---|
| Loading users... | |||||
Edit User Details
System Counters
Current Starting RO: Loading...
Legacy Operations
Trigger a manual system backup of legacy components.
View All PO
Print Order page design and details to be provided later.
View TV/Radio RO
| RO Number | Client Name | Channel/Station | Order Date | Dates | Duration | Spots/Day | Rate | Status | Created By | Actions |
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Bulk Edit Broadcast Dates
Filter RO
| RO Number | Client Name | Newspaper | Edition | Order Date | Insertion Date | Space | Actions |
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Client List
| Client Name | Client Address | Actions |
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Newspaper List
| Newspaper Name | Actions |
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Add Newspaper Edition
| Newspaper Edition | Actions |
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Ad Type List
| Ad Type Name | Description | Actions |
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TV/Radio Station List
| TV/Radio Station | Actions |
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Position List
| Position | Actions |
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RO History
| Action | RO Number | Client Name | User | Timestamp | Restore |
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Welcome to the Release Order Management System
Version 3.0 Documentation. Master the tools to efficiently create, track, and manage all your print and broadcast release orders.
System Overview
This comprehensive web-based platform is designed to automate and organize the lifecycle of your advertisement release orders.
Print Release Orders
Generate precise ROs for print media, calculating custom ad dimensions, specialized placements, and HUE specifications effortlessly.
Broadcast ROs
Manage time-sensitive TV and Radio campaigns with pinpoint spot durations and comprehensive broadcast schedules.
Business Intelligence
Visualize agency performance, top clients, and revenue generation with robust real-time graphical reporting.
Campaign Planner
Visualize all active ad insertions directly on an interactive monthly and weekly timeline view.
User Roles & Permissions
- Unrestricted system access
- Invite & manage staff accounts
- Import & manage master data
- System-wide configuration (SMTP)
- Create & manage all Print & TV ROs
- Execute Bulk RO creation & deletion
- Access all business reports
- Email ROs directly to clients
- Read-only access to records
- View interactive Calendar
- Download & Print existing PDFs
- Cannot edit or create items
Step-by-Step Workflows
Creating an RO
- Navigate to "Create New RO".
- Select the client and media outlet.
- Fill out essential pricing and sizing (Print) or broadcast schedule (TV).
- Hit "Save" to record.
- Use "Download PDF" to generate the physical copy.
Mass/Bulk Creation
- Access "Create Bulk RO".
- Input shared metadata into the top form.
- Use the "+ Add More" to duplicate rows for distinct insertion dates.
- Tweak individual dates/editions in the table.
- Hit "Save All ROs" for immediate batch processing.
Emailing ROs (v3.0)
- Locate ROs in the "View All RO" table.
- Select checkboxes next to the desired ROs.
- Click the blue "Email Selected" button.
- Toggle "Attach PDF" to automatically generate and bundle the files.
- Send directly through your configured SMTP server.
Advanced Capabilities
Business Report Dashboard
The updated reporting engine (v3.0) gives you holistic oversight:
- Dynamic Timeframes: Generate stats by selected month or annual performance.
- Visual Graphs: Revenue distribution charts and publication market share analysis.
- Dual Breakdown: Separate tracking for revenue-generating Print ROs vs standalone TV/Radio ad creations.
Interactive Planner
The integrated calendar maps out all insertions across Print and Broadcast.
- Easily switch between Month, Week, and Day views.
- Differentiated color-coding and icons for Print vs TV/Radio.
- Click any event to immediately preview or download the linked PDF without leaving the calendar.
Comprehensive Exporting
Maintain data sovereignty by utilizing the bulk export pipelines:
- Filter views by date constraints.
- Export raw data directly to Microsoft Excel / CSV.
- Batch download groups of PDFs to local storage.
Dictionary: Print Fields
A breakdown of required and optional fields when structuring a Print RO.
Required Core Information
- Client Name: The principal agency or brand.
- Newspaper: The publication vendor.
- Edition: Location or timing of the print (e.g., City Edition).
- Order Date: When the contract/order was initialized.
- Insertion Date: The precise date the ad hits the press.
Ad Specs & Financials
- Size (W x H): Physical dimensions of the ad in centimeters.
- Position: Preferred placement (e.g., Front Page, Sports).
- Rate: The agreed pricing per sq cm or flat spot rate.
- HUE: Color profile (Black/White, Full Color, Custom).
Dictionary: TV/Radio Fields
Broadcast parameters require unique temporal fields compared to print.
Broadcast Schedules
- Broadcast Dates: One or multiple calendar dates the ad is slotted for.
- Telecast Time: The temporal window (e.g., Prime Time, 8PM-10PM).
- Spot Duration: Exact runtime of the media (e.g., 00:30).
- Spots/Day: The frequency multiplier of the ad per broadcast day.
Master Data Management
Clients & Media
Maintain an organized rolodex of your clients and media vendors. Bulk import via Excel or add them on the fly during RO creation.
Standardized Rates
Define master rate sheets and HUE definitions to ensure consistency across all editor accounts when quoting prices.
Troubleshooting & FAQ
Why isn't my RO saving?
Ensure all fields marked with a red asterisk (*) are completed. For Print ROs, ensure Width and Height are valid numbers. For Broadcast, ensure Spot Duration is entered.
Emails are failing to send?
Emailing requires SMTP credentials. As an admin, navigate to Account -> Email Settings to enter your Host, Port, and App Password.
How do I restore a deleted RO?
Deleted ROs are moved to the History section. Admins can view this audit trail, though restorations may require database-level intervention depending on your config.
Support & Contact
Need Dedicated Assistance?
Reach out to the system administrator for technical support or account upgrades.
- Bhaskarjyoti Hazarika
- 9854084866
- bhaskarplus@gmail.com
System Meta
- Platform: RO Management System
- Version: v3.0
- Last Updated: 21 July 2026
- Optimized: Chrome, Edge, Safari
Designed for absolute productivity. Copyright © 2025.
User
MemberPersonal Information
Security
Email Settings
Set up custom SMTP servers to transmit Release Orders directly to clients via email.
My Productivity
Monthly RO Generation Statistics
Personal Tasks
Send Email
Business Report Generator
×Select Timeframe
Business Report
For TimeframeAnalyzing business data and compiling graphs...
Total Business
₹ 0.00
Print Business
₹ 0.00
0 Active ROsTV/Radio Created
0
Active ROsEstimated GST (5%)
₹ 0.00
Revenue Trend
Newspaper Share Distribution
Revenue Contribution by Client
| Client Name | Print ROs | TV/Radio ROs | Total Amount |
|---|
TV/Radio Business Contribution by Client
| Client Name | TV/Radio ROs Created |
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Email Settings Wizard
Step 1: Target Email
Which email address do you want to use for sending emails (like RO)?
Step 2: SMTP Connection Details
Please enter all the necessary connection details for your email server.
How to get Gmail App Password:
- Go to your Google Account Settings.
- Navigate to the Security tab in the left sidebar menu.
- Under "How you sign in to Google", verify that 2-Step Verification is turned ON.
- Click on 2-Step Verification, scroll down to the bottom, and select App passwords.
- Enter a custom App Name (e.g.,
RO Manager) and click Create. - Copy the generated 16-character password (yellow box) and paste it directly into this SMTP Password field (without spaces).
Sending Test Email...
We are currently sending a test email to verify your SMTP connection.
Test Email Sent!
We successfully dispatched the test email. Please check your inbox at .
Did you receive the email?
If yes, click "Work Perfectly" to finalize your settings. If not, click "Setting Again" to check configuration details.
SMTP Verification Failed
An error occurred while attempting to send the test email.
Select Fields to Apply
Choose which values from the first row should be copied to all other dates.